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1. Terms and Conditions

1.1 These are the terms and conditions which shall apply to our supply of Meeting Rooms and other Services.

1.2 These terms tell you who we are, how we will provide the Services to you, how you will pay for the Services, how you may cancel a Booking, and other important information.

1.3 Please read these terms and conditions carefully. By proceeding with your Booking you agree to accept these Terms and Conditions.

1.4 In particular, your attention is drawn to the provisions of paragraph 10 (Limitation of Liability).

 

2. Definitions

2.1 In these Terms and Conditions, the following words and phrases shall have the following meanings:-

"Booking" means your booking of a Meeting Room in accordance with Paragraph 3 below;

"Booking Confirmation" means the booking confirmation sent to you following your request for a Booking;

"Business Day" means a day (other than a Saturday or Sunday) when banks in the City of London are open for routine banking business.

"Cancellation Fee" means any Fee payable in connection with the cancellation by you of a Booking in accordance with paragraph 6;

"Equipment" means equipment available for hire by you to use for the duration of a Booking;

"Fees" means our fees for the provision of Services to you including the amounts payable for the hiring of Meeting Rooms and for any additional Services provided to you and any Cancellation Fees;

"Invoice" means any invoice sent to you in connection with the supply by us of Services to you;

"Meeting Rooms" means furnished office space for you to use on a temporary basis for conferences or meetings or other similar commercial purposes at any of the Premises;

"Premises" means any building or property owned or managed by us, by any other company in our group, or by any associated company containing Meeting Rooms which are the subject of a Booking;

"Services" means the making available by us to you of Meeting Rooms and any other ancillary services (including Catering Services, Equipment hire, conference call facilities and out-of-hours services) from time to time subject to the Terms and Conditions;

"Terms and Conditions" means these terms and conditions;

"Website" means our website at through which your Booking is to be made.

2.2 In these Terms and Conditions:

     a) references to "we", "our" and "us" shall be deemed to include references to us as agents for any owners or managers of the Premises containing the Meeting Rooms;

     b) references to "you "or "your" shall be deemed to include references to any of your subsidiary or associated companies to whom we provide any of the Services and, where the context requires, to any persons permitted or invited by you to use the Meeting Room the subject of a Booking.

     c) where the context requires, words denoting the singular include the plural and vice versa and words denoting any gender include all genders;

     d) references to persons including any person, firm or company or group of persons or unincorporated body;

     e) references to "writing" shall include electronic messages or text, including, without limitation, email.

 

3. Bookings

3.1 Meeting Rooms are booked by you submitting your request for a Booking on the Website.

3.2 We will send you a Booking Confirmation recording of the details of that Booking. By proceeding with your Booking, you agree to be bound by these Terms and Conditions in respect of that Booking.

3.3 You will need to pay for your Booking in accordance with paragraph 4 below (as applicable).  You will not have access to the room until the booking is paid for (if payment is not received 48 hours prior to your booking we reserve the right to your booking without notice canceled without notice).

 

4. Fees and payment

4.1 The Fees payable for a Booking and our other Services (which include VAT) will be the prices set out on the Website (as applicable) each time that you make a Booking;

4.2 You may pay for your Booking as follows:-

     4.2.1 If booking via the Website, by card at the time that each Booking is made via our payment service provider;

4.3 In the event that you require any additional Services that are notified to us following the date that you make your Booking, any Fees in respect of such Services shall be payable at the time such Services are requested.

 

5. Changes to Bookings

5.1 There may be occasions where, due to circumstances beyond our control (see paragraph 11), the Services may be affected. We reserve the right to make any changes necessary to your Booking until such time as we are able to resume normal performance.

5.2 If we need materially to change your Booking, we shall notify you of such change as soon as practicable and you shall be entitled to cancel your Booking accordingly. In such an instance, no Cancellation Fee shall be payable by you in accordance with paragraph 6.

 

6. Cancellation

6.1 If you need to cancel the Booking made by you, the Cancellation Fees set out in this paragraph 6 shall apply.

6.2 Cancellations can be made by following the instructions on your booking confirmation email.

6.3 In the event that you cancel your Booking more than 10 Business Days or more prior to the date of a Booking, no Cancellation Fee shall be payable.

6.4 In the event that you cancel your Booking less than 10 Business Days prior to the date of a Booking, a Cancellation Fee equal to 100% of the Fee for that Booking shall be payable.

6.5 On a cancellation where no Cancellation Fee is payable, we will arrange the repayment of any Fees paid by you prior to the cancellation by our payment service provider within 15 Business Days of the date of the cancellation of the Booking.

 

7. Use of Meeting Rooms and Equipment

7.1 You will use the Meeting Rooms and Equipment strictly for the purpose of and in accordance with the details (including length of time) for your Booking.

7.2 You will not use the Meeting Rooms or the Equipment for any unlawful, fraudulent, criminal, immoral or similar purposes or in connection with any business or activity that is in breach of any applicable legislation (primary and subordinate), rules, regulations or orders of applicable authorities.

7.3 You will not damage in any way the Meeting Room (including walls, carpets, blinds and furniture) or the Equipment, or remove any of the Equipment, furniture or effects from the Meeting Room without our consent.

7.4 You will not during the use of the Meeting Room knowingly do anything that may damage the goodwill or reputation of our business or may bring our business into disrepute.

7.5 You will not do anything that causes damage in any way to the Premises or nuisance or annoyance to other users of the Premises or remove any of the equipment, furniture or effects from the Premises.

7.6 You will give us adequate advance warning of any unusual activities taking place within the Meeting Rooms. We reserve the right to refuse such activities taking place should they be deemed to interfere with other clients.

 

8. Leaseholders

8.1 Leaseholders within the development will be issued 30 sessions free of charge to use within 1 calendar year. The free sessions will be issued via a 100% promotional code for your office. 

8.2 The promotional code must only be for use of the company issued and is non-transferable.

8.3 Unused sessions are not refundable, transferable, or can be 'rolled over' to subsequent years.  

8.4 Breaches in any of these terms will lead to the suspension of any future access to the Boardroom.

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9. Damages

9.1 You are responsible for the Meeting Room for the duration of your Booking. Any damage to the Meeting Room or its contents or the Equipment (or any other part of the Premises) incurred as a result of you or your invitees (or representatives of either) behavior or negligence will result in a charge based on:-

     a) the cost of the repair; and

     b) the value to us of any subsequent loss of business or trade or other commercial activity suffered by us.

9.2 If you do not vacate the Meeting Room by the agreed time we reserve the right to make additional charges for the Booking based on:-

     a) the prices set out in our fee list in force at the date of the Booking made by you; and

     b) any payments made or subsequent loss of business incurred by us in respect of other persons who had booked the Meeting Room to the extent that we are unable to honor their bookings.

 

10. Limitation of liability

10.1 Nothing in these Terms and Conditions shall limit or exclude liability for:

     a) death or personal injury caused by negligence, or the negligence of any of our or your employees, agents or subcontractors; or

     b) fraud or fraudulent misrepresentation.

10.2 Subject to paragraph 10.1, we shall not be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with these Terms and Conditions for :

     a) loss of profits;

     b) loss or damage to goodwill; and

     c) any indirect or consequential loss.

10.3 This paragraph 10 shall survive termination of the arrangements governed by these Terms and Conditions.

 

11. Force Majeure

We shall not be liable for any breach of these Terms and Conditions or any losses resulting therefrom caused by circumstances beyond our reasonable control, including, but not limited to, acts of God, fire, lightning, flood or extremely severe weather, explosion, war, terrorism, disorder, industrial disputes (whether or not involving our employees) network failures, or acts of local or central Government or other competent authorities.

 

12. Collection and use of your personal information

12.1 Please refer to our Privacy Policy which specifies what personal information we will collect from you.

12. 2 If you choose to pay by card, we will not store any of your payment information.

 

13. Governing law and jurisdiction

These Terms and Conditions shall be interpreted in accordance with English law and any disputes (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the English courts.